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Electronic Filing = paperless office

For some businesses, getting organised might mean becoming a paperless office or having significantly less paper. It frees up physical space, is less of a fire risk, is easier to manage and secure, and lets you access your data from anywhere, anytime.
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Create an electronic filing system which makes sense for your business, for example:
Administration: Insurance; Legal; Policies
Clients: Client names > Projects
HR: Subcontractors; Training
IT: Hardware; Software > Cloud; Laptop
Finance: Accounts > Invoices; Expenses
Marketing & Sales: Brand; Online; Sales
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Ensure your business has a clear process, making it quick to save and find documents. It is also good practice to keep a master spreadsheet documenting all files; making it simple to search for a file, which may have been incorrectly filed. Such a spreadsheet can be created using the Excel Power Query and updated easily on a regular basis.
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If you have a lot of paper needing to be scanned, a decent printer with an automatic feeder will be required. For organisations with less paper, a normal printer will suffice. For those without a printer, Office Lens turns a smartphone into a scanner.
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